We take pride in our position as the leading providers of highly efficient and cost-effective Simultaneous Interpretation Systems in addition to our exceptional Conference Management Services to meet the needs of our clients.
ON-SITE CONFERENCE MANAGEMENT
. Venue set-up and supervision (staging and decorations).
. On-site registration of the conference delegates.
. Provision of secretarial support and logistics support during the conference.
. Ensure the smooth running of the conference and supervision of the conference staff.
. Organizing safari program (itinerary) and guided tours for conference participants.
. Preparation and supervision of social activities and leisure activities, i.e., organizing the reception/gala dinner and social programs.
. Transport arrangement for delegates, including ground transfers.
. Travel bookings and re-confirmations.
. Carrying out any extra assignments given by the client for the success of the conference whenever necessary.
PRE-CONFERENCE MANAGEMENT
. Collect quotations and budgeting.
. Develop and maintain online registration for the conference.
. Follow-up the submission of extracts/abstracts.
. Arrange for advertising through posters, newspapers, website, and banners.
. Booking of accommodation, negotiation, and supervision.
. Travel bookings and confirmations.
. Preparation of conference documents (bags, brochures, stationeries, conference programs).
. Arrangement for conference equipment (overhead/powerpoint projectors, video projectors, TV & Video, Recording cassettes & Public Address Systems). Cost price will be submitted for the hire of the equipment if they will not be available at the conference venue.
. Preparation & printing of the final conference program (cost will be submitted separately).
. Setting-up of press conferences and disseminating appropriate information to the media.
. Correspondence for acknowledgment with the participants and presenters regarding the conference information (i.e., venues, registrations, programs, and abstracts/paper confirmations) on behalf of the client.
. Coordinating rapporteurs, facilitators, and paper presenters.
. Set up a secretariat for the conference organizing committee.
. Arrange for pre- and post-conference tours.
. Compilation of the social program.
. Compilation of the conference proceedings.
. Carrying out any extra assignments given by the client for the success of the conference whenever necessary.
. Airport meet & greet, delegates’ transportation (e.g., from the hotel to the conference venue and vice versa, and also to and from the airport).
. Delegates ID badges, banners, folders, bags, pens, papers, and all types of conference stationery.
POST-CONFERENCE MANAGEMENT
. Travel bookings and re-confirmations for delegates.
. Assist in book-keeping and accounting for conferences/meetings on behalf of the client.
. Provision of the events management report.