Pre - Conference Activities

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    • Collect quotations and budgeting:
    • Develop and maintain online registration for the conference;
    • Follow- up the submission of extracts/abstracts;
    • Arrange for advertising through posters, newspapers, website and banners;
    • Booking of accommodation, negotiation and supervision;
    • Travel bookings and confirmations;
    • Preparation of conference documents, (bags, brochures, stationeries, conference programs);
    • Arrangement for conference equipments; (overhead/power point projectors, video projectors, TV & Video, Recording cassettes & Public Address Systems); (cost price will be submitted for the hire of the equipment if they will not be available at the conference venue)
    • Preparation & printing of the final conference program (cost will be submitted separately)
    • Setting-up of press conferences and disseminate appropriate information to the media.
    • Correspondence for acknowledgment with the participants and presenters regarding the conference information i.e. venues, registrations, programs and abstracts/ papers confirmations, on behalf of the client.
    • Coordinating rapporteurs, facilitators and paper presenters.
    • Set up of a secretariat for the conference organizing committee.
    • Arrange for pre- and post-conference tours.
    • Compilation of the social program.
    • Compilation of the conference proceedings:
    • Carrying out any extra assignment given by client for the success of the conference whenever necessary.
    • Airport meet & greet, delegates' transportation, e.g. from hotel to conference venue and vice versa and also to and fro the Airport.
    • Delegates ID badges, banners, folders, bags, pens, papers and all types of conference stationery.