- Collect quotations and budgeting:
- Develop and maintain online registration for the conference;
- Follow- up the submission of extracts/abstracts;
- Arrange for advertising through posters, newspapers, website and banners;
- Booking of accommodation, negotiation and supervision;
- Travel bookings and confirmations;
- Preparation of conference documents, (bags, brochures, stationeries, conference programs);
- Arrangement for conference equipments; (overhead/power point projectors, video projectors, TV & Video, Recording cassettes & Public Address Systems); (cost price will be submitted for the hire of the equipment if they will not be available at the conference venue)
- Preparation & printing of the final conference program (cost will be submitted separately)
- Setting-up of press conferences and disseminate appropriate information to the media.
- Correspondence for acknowledgment with the participants and presenters regarding the conference information i.e. venues, registrations, programs and abstracts/ papers confirmations, on behalf of the client.
- Coordinating rapporteurs, facilitators and paper presenters.
- Set up of a secretariat for the conference organizing committee.
- Arrange for pre- and post-conference tours.
- Compilation of the social program.
- Compilation of the conference proceedings:
- Carrying out any extra assignment given by client for the success of the conference whenever necessary.
- Airport meet & greet, delegates' transportation, e.g. from hotel to conference venue and vice versa and also to and fro the Airport.
- Delegates ID badges, banners, folders, bags, pens, papers and all types of conference stationery.
